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empty theatre seats

    • Mattamy Theatre
    • MinMaxx Hall
    • Holcim Gallery
    • Tim Hortons Children's Art Studio and Robert Bateman Art Studio
    • Del Ridge Community Room
    • Rental Guidelines
    • Space Allocation

Rental Guidelines

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HomeRent the CentreRental Guidelines
 
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When you rent the Mattamy Theatre and MinMaxx Hall there are additional rental guidelines that you need to follow. These facilities are often booked for larger performances and may require additional staff, equipment and services.

Staffing fees

Depending on the size and type of event, you may require additional staff to operate equipment and serve visitors.

Mattamy Theatre and MinMaxx Hall staffing fees

Staff position

Fee per hour

Stage technician (minimum 4 hours per call)

$40

Technician overtime (after 8 hours)

$59

Duty Supervisor

$30

Cultural Services Representative

$26.78

Bartender

$26

Cleaners

$22.66

Additional overtime charges will apply at 1.5 times the normal rate per hour if overtime is required or if staff are required before 8 a.m. or after midnight. The above rates and fees are effective Jan. 1, 2022, and are subject to change, pending Town Council approval.

Rental contract

Once you’ve submitted a rental request form, we will meet with you to determine the performance schedule and provide an estimated cost. After finalizing the event details, we will provide you with a rental agreement. This is a legal agreement between you and the Town of Milton. In order to confirm your booking, we need:

  • A rental deposit
  • Your signature
  • Proof of insurance ($2 million general liability insurance, $5 million if you book more than one week)

Space allocation 

  • We are currently taking Theatre rental requests for the 2023-24 Season. September 2023 to June 2024.

Please note that all submissions are subject to any COVID-related regulations, advice, or guidance from Public Health as well as any other associated impacts which may result in time and capacity restrictions or postponement and/or cancellation of the event.

The actual number of hours allocated to each client is reviewed annually. During peak demand periods (i.e. February through June), we reserve the right to limit the number of days available for each rental client in order to better provide access to as many clients as possible.

Ticketing

You must sell all tickets through our Chudleigh’s Box Office. We charge a base of $4 per ticket, and you can set the final price. We recommend that prices are round numbers.

We offer up to 20 complimentary tickets for the Mattamy theatre and 10 for the MinMaxx hall for each performance at no charge. Any additional complimentary tickets will cost $4 to cover printing costs. Note that everyone who enters the theatre must have a ticket, this includes your staff and volunteers.

Equipment rental and technical guidelines

We will determine the number of technicians needed during your booking meeting. This is based on your performance requirements.

Optional dance floor

A Harlequin dance floor is available for use on the stage. There is no charge for using the floor, however, labour will be charged at the applicable rates for installation and removal. 

Stage manager

We request that you designate one person, who is familiar with the show, to act as the stage manager. This person will be the primary contact during the load in, rehearsal and performance.

Stage technician

All technical personnel are represented by IATSE Local 129. Please take note of the following rules regarding labour calls:

  • Crews may work a maximum of five (5) hours without a break.
  • For periods over five (5) hours crews must receive a one (1) hour meal break.
  • If the meal break is shorter than one hour, the renter will pay the lump sum of one half (1/2) hours pay at the straight time for the entire crew. Meal breaks shorter than 1 hour are paid, and must be at least thirty (30) minutes uninterrupted.

Please contact our Supervisor, Technical Operations at 905-878-7252 ext. 4906 with any specific questions regarding staffing.

Curtains

We have three curtains available for every performance. Each curtain is manually operated and opens and closes from left to right (not up and down). We have a:

  • Main red curtain
  • Mid-stage black curtain
  • Upstage black curtain

Equipment rental

If you’d like to use a video equipment during the performance, you must pay an additional $55 and we can provide the equipment. If you'd like to use a projector during the performance, you must pay an additional $20 (Affiliated) or $27 (Standard) fee per hour of use. We can help you get additional rental equipment. Please contact us and we will find the most cost effective and reliable supplier. 

Props

We allow the use of props and prop assistance. The number of props may require additional staff. Please let us know the volume, size and weight of the props prior to the show so we can provide the proper support.

All prop assistants must wear appropriate clothing and footwear while assisting in the facility. This includes:

  • No open toed shoes or flip flops when moving props on or off stage
  • Dark clothing 

Stage effects

Some performances may include smoke or haze machines to help set the mood and tone of the performance.

Haze and smoke machines

We have one hazer available for use. Please contact us if you’d like to use the hazer for your performance. You must provide your own smoke machine. Due to the sensitivity of our fire alarm system, all smoke and haze machines must have pre-approval for use.

Pyrotechnics

Pyrotechnics, including candles and any open flame, aren’t permitted.

House staff

We will determine the number of service staff necessary during your booking meeting. We will schedule our staff for two hours prior to the start of the show until the lobby is clear or all patrons and performers. The bar will usually be open 60 minutes before the show and during intermission.

Theatre etiquette

We strive to create an exciting and entertaining experience for all facility patrons. Please follow these guidelines:

  • Food and beverages aren’t allowed in the Mattamy Theatre (except bottled water)
  • Performers shouldn’t be in the lobby in costume
  • Tap shoes and bare feet aren’t allowed in the lobby or theatre
  • Please be mindful of strong scents and don’t use heavy amounts of perfume or cologne
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First Ontario Arts Centre Milton

FirstOntario Arts Centre Milton
1010 Main Street East, Milton, ON L9T 6H7
Phone: 1-905-875-5399

Box Office Hours

Tuesday-Thursday     12 - 8 p.m.
Friday     12 - 5 p.m.
Saturday     9 a.m. - 4 p.m.
Sunday     1 - 4 p.m.

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